Staff Management
Olimposs Staff Management brings all restaurant workforce processes into one platform so team coordination is clearer and more consistent. Employee personal records and contract details are stored in the system; timesheet entries are logged automatically and payroll is calculated from that data and shared with employees digitally.
Team Planning
Staff Management
1 panel
Records, Payroll and Shifts Together
100%
Digital Leave and Approval Flow
15 min
Faster Payroll Preparation
Shift Management
Coverage, roles, and team balance
Host
12:00–20:00
2 active
Service
16:00–00:00
5 active
Bar
17:00–01:00
2 active
Kitchen
11:00–23:00
4 active
Leave Request
1 leave request pending approval — shift gap calculated
Weekend Plan
Fast Payroll at Period End
Every employee's clock-in, clock-out, and leave records are already in the system at period end. Pay...
Onboarding
Approving Leave from a Mobile Device
A server submits a weekend leave request. The manager opens the shift view on their phone, sees the...
Incentive Review
Measuring Team Sentiment with a Survey
At the end of the season a short satisfaction survey goes out to the whole team. Responses come back...
Operational Structure
Olimposs Staff Management brings all restaurant workforce processes into one platform so team coordination is clearer and more consistent. Employee personal records and contract details are stored in the system; timesheet entries are logged automatically and payroll is calculated from that data and shared with employees digitally.
Daily Usage
Leave management runs through an approval workflow so requests are tracked and processed without email chains or separate spreadsheets. Staff surveys and internal announcements can be sent from the same system, building closer communication with the team. Role-based access rules for servers, cashiers, kitchen staff, and managers define exactly what each person can see and do. Shift planning shows who is working when, surfaces gaps before they become last-minute problems, and links to employee cost tracking so profitability is easier to monitor.
Employee personal records and digital payroll calculation and sharing from timesheet data
Leave management with an approval workflow — requests tracked and processed without manual follow-up
Staff surveys and internal announcements to keep team communication structured
Employee cost tracking that feeds into business profitability analysis
What You Gain
The main operating advantages this module adds to your restaurant
Employee personal records and digital payroll calculation and sharing from timesheet data
Leave management with an approval workflow — requests tracked and processed without manual follow-up
Staff surveys and internal announcements to keep team communication structured
Employee cost tracking that feeds into business profitability analysis
Role-based access control and shift planning to prevent gaps and reduce onboarding friction
PIN-based clock-in and clock-out with server performance data for reliable operational records
How It's Used
Real restaurant operations with Staff Management
Fast Payroll at Period End
Every employee's clock-in, clock-out, and leave records are already in the system at period end. Payroll is calculated from that data and sent digitally in minutes — the manager closes the period without hours of manual reconciliation.
Approving Leave from a Mobile Device
A server submits a weekend leave request. The manager opens the shift view on their phone, sees the gap it creates, and approves or declines in seconds. The shift plan updates and the relevant position is flagged for cover before it becomes a problem.
Measuring Team Sentiment with a Survey
At the end of the season a short satisfaction survey goes out to the whole team. Responses come back digitally; the manager sees where improvement is expected. The decision that follows is based on what the team actually said, not an assumption.
Start in 4 Steps
From setup to active daily use in a short path
Add Staff and Enter Personnel Records
Each employee's personal details, role, work area, and access level are configured in the system. Only the screens relevant to that person's role are accessible, reducing error risk. Onboarding a new team member is faster because the system structure does the orientation work.
Plan Shifts and Manage Leave
Weekly or daily shifts are laid out with gaps made visible before the day starts. Employees submit leave requests through the system; the manager reviews the shift view and approves or declines digitally. Approved leave updates the shift plan automatically — last-minute gaps are caught earlier.
Process Timesheets and Prepare Payroll
Shift start and end times recorded via PIN or user login flow into timesheets automatically. Period-end payroll is calculated from this data and shared with employees digitally. Team surveys and announcements can also be distributed through the same system.
Track Performance and Costs
Order count, sales contribution, and employee cost are all reported together. This data supports training decisions, bonus calculations, and profitability monitoring without subjective assessment. Period reports are formatted for clean sharing with the management team.
1 panel
Records, Payroll and Shifts Together
Personnel records, timesheets, leave management, and performance data sit in one panel — scattered files and separate tools are gone.
100%
Digital Leave and Approval Flow
Leave requests and approvals are logged in the system; the shift plan updates automatically so gaps surface early.
15 min
Faster Payroll Preparation
Timesheet data already in the system means period-end payroll is calculated in minutes rather than hours.
Frequently Asked Questions
How are personnel records and payroll managed?
Each employee's personal information, job description, and contract details are stored in the system. Timesheet entries are logged daily; at period end, payroll is calculated from this data and shared with the employee digitally. Human resources processes move away from manual spreadsheets and scattered files. The manager's weekly data-gathering workload drops significantly.
How does leave management work?
Employees submit leave requests through the system and managers process them through a digital approval workflow. Approved or declined requests are logged and the shift plan updates automatically. Neither the employee nor the manager needs a separate tracking list. Shift gaps become visible earlier so last-minute crises are reduced.
What are staff surveys for?
Satisfaction surveys and internal announcements can be sent to the team through the same system. Employees respond from their own device and results are visible in the manager panel. This structures HR communication, provides data on team sentiment, and reduces the need for formal all-hands meetings. Regular feedback becomes a routine instead of a special occasion.
How is employee cost tracking linked to profitability?
Each employee's worked hours and salary information feed a period-end staff cost calculation. That cost, read alongside sales and revenue data, shows profitability at the team or branch level. In multi-branch operations, tracking staff cost per location makes it clearer which venues are running lean and which need attention. Bonus and training decisions are better supported by this data.
Other Features
View allTable & Reservation Management
See, transfer, and merge tables in real time while managing all reservations in one flow
Menu Management
Modifier items, recipes, and session-based pricing for breakfast, lunch, and dinner
Service Types
Caller ID, map routing, and separate pricing for dine-in, takeaway, and delivery
Try Staff Management
See how it works in your own restaurant with a guided demo. No setup required.