Back Office Operations
Olimposs Back Office Operations integrates with Microsoft Dynamics 365 to give central office teams end-to-end control over the operations that happen behind the service floor. Product cards are defined in detail and stock levels are tracked; purchasing and production functions work together so the cost-to-profit balance is monitored continuously.
Operations Control
Back Office Operations
D365
ERP Integration
15%
Clearer Cost Visibility
Daily
Consistent Financial Close
Stock and Cost
Back-office purchasing and inventory visibility
Mozzarella
24 kg on hand
Olive Oil
8 liters remaining
Sirloin
Reorder required
D365 Purchase
Supply list ready
Cost Alert
Price increase in meat categories
Morning Count
Morning Stock Check and Supplier Order
Critical ingredients are reviewed before opening and shortfalls are visible immediately. When a mini...
Purchase Plan
Central Office Multi-Branch Financial Close
All branches' end-of-day stock and sales data lands in the central view. The finance team runs the p...
Cost Alert
Fast Response to Rising Recipe Costs
When ingredient costs for a key item increase, the manager sees it simultaneously in the report and...
Operational Structure
Olimposs Back Office Operations integrates with Microsoft Dynamics 365 to give central office teams end-to-end control over the operations that happen behind the service floor. Product cards are defined in detail and stock levels are tracked; purchasing and production functions work together so the cost-to-profit balance is monitored continuously.
Daily Usage
Dynamics 365 financial tools handle formal accounting and operational finance processes in parallel — the same data source feeds the management report and the accounting ledger. Recipe cost tracking makes the true cost of each menu item visible so profitability blind spots are reduced. For multi-branch operations, the central office monitors not just revenue but stock discipline and purchasing consistency across every location. Supplier flows, stock counts, and end-of-day financial closes all run more reliably when the back office is fully connected.
Microsoft Dynamics 365 integration connecting product cards, purchasing, and financial processes
Purchasing and production functions monitored together to maintain cost-to-profit balance
Dynamics 365 financial tools handling formal accounting and operational finance in one system
Recipe cost tracking that shows the true margin of each menu item
What You Gain
The main operating advantages this module adds to your restaurant
Microsoft Dynamics 365 integration connecting product cards, purchasing, and financial processes
Purchasing and production functions monitored together to maintain cost-to-profit balance
Dynamics 365 financial tools handling formal accounting and operational finance in one system
Recipe cost tracking that shows the true margin of each menu item
Centralised purchasing and stock control standard enforced across multiple branches
Minimum stock level alerts and supplier flow management to prevent service disruptions
How It's Used
Real restaurant operations with Back Office Operations
Morning Stock Check and Supplier Order
Critical ingredients are reviewed before opening and shortfalls are visible immediately. When a minimum level alert fires, a purchasing order is raised through Dynamics 365 without leaving the system. Items at risk of selling out are caught before service starts.
Central Office Multi-Branch Financial Close
All branches' end-of-day stock and sales data lands in the central view. The finance team runs the period close through Dynamics 365 in one session. Cost differences between branches surface in the report immediately.
Fast Response to Rising Recipe Costs
When ingredient costs for a key item increase, the manager sees it simultaneously in the report and the Dynamics 365 financial view. A menu or pricing decision is made without delay and the margin hit is contained earlier.
Start in 4 Steps
From setup to active daily use in a short path
Define Product Cards and Stock
Add raw materials, semi-finished goods, and consumables with detailed product cards. Set minimum stock levels so critical items do not run out silently. Dynamics 365 integration ensures this data is shared with accounting and finance in real time.
Manage Purchasing and Production
Falling stock levels and purchasing needs are tracked in a central view. Procurement runs on logged, traceable records instead of phone notes. Purchasing and production data reviewed together keeps the cost-to-profit balance visible and current.
Track Costs and Manage Finance
Recipe cost tracking shows the ingredient-level cost contribution of each menu item. Dynamics 365 financial tools run formal accounting and operational finance processes alongside each other. The gap between menu price and actual cost is always visible and informs pricing decisions.
Close the Day and Report
End-of-day data is consolidated across stock, register, and operational outputs together. Finance and management teams work from the same Dynamics 365 data set so the close is faster and cleaner. Multi-branch operations see all location performance in one central view.
D365
ERP Integration
Microsoft Dynamics 365 integration unifies stock, purchasing, and finance under a single data source across every branch.
15%
Clearer Cost Visibility
Recipe-level tracking and Dynamics 365 cost accounting make menu profitability measurable rather than estimated.
Daily
Consistent Financial Close
Register, stock, and operational data consolidated in Dynamics 365 makes the end-of-day close faster, cleaner, and auditable.
Frequently Asked Questions
What does the Dynamics 365 integration provide?
The Microsoft Dynamics 365 integration means product cards, stock, purchasing, and production data flow into the financial system in real time. Accounting and management reports are fed from the same source — repetitive data entry and manual transfers are reduced. Formal financial processes such as invoicing, cost accounting, and period closing run through Dynamics 365 tools. The service floor and the central finance department share the same view of reality.
Can I manage multiple branches from one central point?
Yes, stock, purchasing, and core operational data from each branch are visible in a central structure. Which branch is over-stocked, which regularly runs short, and which is under margin pressure all become visible from one place. Central teams enforce purchasing standards more consistently and cross-branch comparison is more reliable. Bulk purchasing decisions are also easier to make from a unified view.
Can I receive stock shortage alerts?
Yes, when minimum stock levels are defined, critical items trigger an alert before they run out. Action can be taken before the shortage reaches the service floor or affects the menu. This visibility is especially valuable for high-turnover ingredients. The purchasing plan becomes more predictable and supplier relationships run more smoothly.
How does recipe-based cost calculation work?
When product recipes are defined, the ingredient-level cost contribution of each item is tracked and fed into Dynamics 365 cost accounting. Which items are genuinely profitable and which are under price pressure becomes clear. Menu optimisation and repricing decisions are grounded in real numbers rather than estimates. The connection between back office and service floor is tighter and more current.
Other Features
View allTable & Reservation Management
See, transfer, and merge tables in real time while managing all reservations in one flow
Menu Management
Modifier items, recipes, and session-based pricing for breakfast, lunch, and dinner
Service Types
Caller ID, map routing, and separate pricing for dine-in, takeaway, and delivery
Try Back Office Operations
See how it works in your own restaurant with a guided demo. No setup required.